ICT lecture notes on INTRODUCTION TO WORD PROCESSING

ICT lecture notes on INTRODUCTION TO WORD PROCESSING

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  INTRODUCTION TO WORD PROCESSING
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  Word processing isthe use of a program called a word processor, running on a computer,that allows users to create, edit, format, and store primarily text-based documents. Microsoft (MS) Word is the most used word processor, but other word processors exist such as Pages and Google Docs.
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  PARTS OF THEMICROSOFT WORD WINDOW 1. The Ribbon The ribbon is a command bar at the top of the window in Office programs such as word. Ribbons are designed to help the user to quickly find the commands they need to complete a task. The ribbon organises a program’s features into a series of tabs at the top of the screen and these tabs are composed of groups of commands with a common purpose
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  2.The Home Tab TheHome tab is considered as the default tab since the tools of the home tab are displayed on the ribbon upon launching the word application. The home tab has five main groups or views which includes, Clipboard, Font, Paragraph, Styles and Editing. Each of the views have different tools which are used in document creation 3. Title Bar This is the topmost part of the word document window which displays the name of the document.
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  How to createa word document 1.Locate and click the start button on the task bar 2.Click on Microsoft word 3.Click on the new tab 4.Click Blank document. (A new blank document appears) How to Save a word document 1.Click the File tab 2. Click on the Save As command 3. Choose the location to save the file 4. Type the text or the new name of your document. 5. Click save.
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  HOW TO OPENAN EXISTING DOCUMENT 1. Click the File tab. 2. Click Open. (the Open screen appears). 3. Select/browse a location, and select the file you want to open. How to print a document 1. Click File and select Print 2. Select the printer to use for printing 3. Choose the number of copies, and other options you want 4. Select the print option
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  Basic document editingGuidance Editing is the act of making changes to the content or text of an existing word document. Often before editing text, you will need to select it. This is also called ‘highlighting text’. Word offers many features or tools that help you edit text in a document. Some of these tools include Cut, Copy and Paste, Find and Replace, Delete, Undo and Redo. They can usually be found on the Home tab or some other quickly accessible place, depending on what version of MS Word you’re using
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  Copy and Paste:This command duplicates the selected item. The selected item can be found in both original and the new, pasted locations. The keyboard shortcut for copy is Ctrl + C, and the shortcut for paste is Ctrl + V. Cut and Paste: This command is similar to the copy and paste, except the highlighted text is deleted and only the new copy is kept. You can use this to quickly move text from one location to another. The keyboard shortcut for cut is Ctrl + X. Find and Replace: This is a function in Word which allows you to search for targeted text, characters and replace it with something else. The keyboard shortcut for find by itself is Ctrl + F, and the shortcut for replace is Ctrl + H
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  How to Performthe Undo Operation 1. Click the Undo button on the Quick Access Toolbar or press the key combination Ctrl + Z on the keyboard. 2. To undo multiple operations at once, click on the arrow next to the undo button and choose the desired action(s) you want undo from the drop-down button. How to Perform the Redo Operation To perform a redo action, click the Redo button on the quick access toolbar or press Ctrl + Y key combination on the keyboard. You can also redo multiple actions.
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  How to SelectText in a Word Document 1.Select any amount of text: click and drag the cursor over the text to highlight it. Alternatively, you can click where you want the start of your selection to be, then hold the Shift key as you click where you want the end of the selection to be. Notice that your cursor changes from an arrow to something which looks like a capital ‘I’ when you hover over text. 2. To select a word ,double-click on the word. 3. To select a paragraph: triple-click the paragraph. 4. To select an entire document: use the Ctrl + A keyboard shortcut to Select All.
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  How to Delete(or remove) text We may delete an entire block of text in one go or character by character Method 1 (Deleting an entire block of text in one go) 1. Select the text you want to delete. 2. Press the Delete key or the Backspace key (if none of the keys say ‘Backspace, 'look for the arrow pointing left). Method 2 (Deleting text character by character) Text can be deleted character by character, either from left to right or from right to left. 1. Deleting text from right to left: a.Click to position the cursor or insertion point(a vertical blinking line) at the right end of the text to be deleted. b.Press the Backspace key on the keyboard to delete a character per click.
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  2. Deleting textfrom left to right: a. Click to position the cursor at the left end of the text to be deleted. b. Press the delete Key to delete text a character per click. FORMATTING A WORD DOCUMENT The goal of formatting is to make documents easier to read and more attractive by changing the text’s appearance and layout. This involves adjusting font, style, colour, size, alignment, and adding elements like images. The process of formatting includes these steps: • Selecting text, • Applying changes, and • Using tools from the ribbon tabs or keyboard shortcuts.
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  Effective formatting helpsdistinguish different parts of the text and highlights important information. Formatting Shortcuts There are many combinations of keys on the keyboard that can be used for formatting. Keyboard shortcuts let you perform common tasks like saving, inserting page breaks, and changing fonts without touching the mouse. Some common formatting shortcuts include:
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  Watermarks A watermark isa faint design put over the text of the document. Watermarks are used to protect content, indicate the status or classification of a document, and add branding. They are a visual reminder to the reader of what document they are reading is, and how they should manage the contents. How to add a watermark to your document 1 .On the Design tab, click Watermark. 2. Choose Custom Watermark. 3. Choose the text or picture option and customise to suit your requirements.