How to host a great event!

How to host a great event!

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  How to Hosta Great Event! your “how to” guide for event planningBy: Haley Redmond
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  Steps to agreat event:Set your goalsDefine your audienceDetermine date, time and venue for eventDetermine event themeDetermine the event budgetInvite attendeesPublicizeSet event agendaConfirm all plansSet up eventExecute eventFollow – up
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  Set your goalsItis important to set realistic goals for your event. Goals should be set in terms of attendees and the desired event outcome.Goal of attendanceHow many people do you want to participate in your event?Goal of outcome What do you want the outcome of your event to be / what do you want people to think of your event?
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  Define your audienceClearlydefine who you want to attend your event. This will contribute in the later steps such as theme and venue.Having a good understanding of your target audience will prevent common complaints by attendees
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  Determine date, timeand venue for eventSelecting the date, time and venue that will work with your target audience. You want an event that will fit in their schedules as well as a venue that they will feel comfortable in.Contact the venue as soon as you can! Most venues for events require ample time for booking.
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  Determine the eventthemeHaving a “theme” can ad a dimension of pizzazz to any event. Themes can be carried out by all aspects of the event such as :VenueDecorationsTransportationInvitationsFoodDecorations
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  Determine the eventbudgetA budget should be determined in order to successfully execute your event without going over what you have to spend.Even with a limited budget, events can still be successful.Try to stick with the budget as much as possible.
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  Invite attendees Afteryou have selected who you want to invite to your event, invitations should be sent out to the guest. Invitations should complement the overall theme of the eventThe invitations should be sent out with plenty of time for the guest to R.S.V.P.
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  PublicizeEvents should bepublicized so that there is a hype built up about your event that makes the guest want to come.There are many ways to publicize an event including:News paper articlesRadio announcementsPromotional flyersAnnouncements
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  Set event agendaAllplans for the event should be set weeks in advance so that problems are avoided.Things to consider:Food / BeverageDecorationsSpeaker/EntertainmentTransportation*** ASK QUESTIONS: you can never be too sure!***
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  Confirm all plansAllplans should be confirmed one week prior to your event. Contact your speaker/entertainment .Visit venue for last-minute changes/ issuesEnsure on-time delivery/set up for food and decorations
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  Set up eventIfpossible, set up for your event a day in advance.You should try to avoid any problems with the layout of your venue.Have helpers ready to help with set-up and clean-up.
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  Execute eventDuring theevent, make sure that all guest feel welcome and comfortable.Monitor room temperature, food, beverage, and entertainment.Be accessible to guest.
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  Follow upBe sureto thank the guest for coming to the event.Encourage their participation in future event.Send out post-event surveys to measure the success of the event.Measure the results and compare to the goals of the event.
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  The End! Notefrom the author:My name is Haley Redmond. I have studied Public Relations at Georgia Southern University. I hope that this “how-to” guide for event planning helps you in your upcoming events! Remember: No matter how big or small your event is, with attention to details and a creative mind it will be a success!!!