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Presentation on Going Paperless
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- 2. INTRODUCTION * Concept introducedin the 1980s. * Office of the Future, one that requires little or no paper to do business. * Instead of paper, the paperless office would use moder n technology to accomplish all of the same goals. * Going Paperless can make documentation and Information sharing easier, keep personal information more secure and help the environment.
- 3. REALITY * Paper isthe number one material thrown away and also one of the biggest polluting industries. * Companies interested in reducing cost and building business sustainability are actively pursuing PAPERLESS OFFICE. * While a completely 100% paperless office may be unattainable, a few decisive steps applied over the time can dramatically reduce if not eliminate the vast majority of paper in office.
- 4. WhyGo Paperless 1.Saves Time 2.SavesMoney 3.Saves Space 4.Improves Security 5.Boosts Company Image
- 5. 1.Save Time With apaperless filing system, searching through thousands of files becomes as easy as “Ctrl + F.” Of course there is a learning curve, but the Small Business Administration (SBA) suggests that going paperless increases the productivity, functionality and efficiency of an office.
- 6. 2.Save Money A paperlessoffice obviously buys less paper, saving an average of almost $80 per employee, according to the EPA. But less obvious is the far more significant savings in ink, toner, postage, files storage space, trips to the post office and time spent shredding old files or searching for misfiled documents.
- 7. 3.Save Space Bulky filecabinets are obsolete. A whole cabinet of contents can be condensed into two gigabytes of neatly organized files on a hard drive. Old file rooms can become new offices.
- 8. 4.Improves Security Storing andbacking up documents on the cloud (online) eliminates the need to carry sensitive papers out of the office. Rigorous safeguards built into back- up systems ensure data is not lost through natural disaster or accident, either
- 9. 5.Boosts Company Image Consideringthat a one terabyte hard drive could possibly save 50,000 trees and that a recent Harris Interactive survey found an increasing number of Americans consider a business’s environmental track record in their purchasing decisions, going paperless may be an ideal way to improve your business image and gain more
- 10. * Use scanto e-mail instead of faxing. * Commit to all online banking : invoicing, statements, and payments. * Engage your clients as well as your suppliers in utilizing technology to reduce paper consumption. * File Taxes Electronically. * If you must print, print to both sides or use single sided paper as scarp paper * E-Brochure v/s Printed Brochure * Use social media tools(Dropbox, google Drive) * Replace paper napkins with cloth material. Solutions
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- 12. Stop The Paper BillE-Bill Receive as Many Items Electronically As Possible.
- 13. Newspaper Lots of paperis getting wasted because of the news papers. Online news gives the daily updates and saves the paper. Online NEWS
- 14. E-mail Email consists oftext, images, documents, links and other attachments which are useful for communication. Correspondence with friends and internal busine ss communication are both daily using email.
- 15. Scanner Scan document, photo, notes,receipts Save to the Cloud. ( Dropbox, google docs, skydrive, etc.) Available on computers, tablets, mobile phones.
- 16. Use a Scanneror Save document as PDF PDF Dropbox Dropbox.com Save all the documents in Drop Box folder and share with your friend and others. Storage space(2 GB free)
- 17. BENEFITS 1.Eliminate Storage Space 2.ReduceExpenses 3.Enhance Customer Service 4.Increased Security 5.Improved Disaster recovery protection 6.Reduce Environmental Impact 7.Improve your competitiveness in the industry.
- 18. Reduce your paperconsumption by working with the purchasing department to reduce the amount of paper purchased and switch to buying recycled paper. Recycle paper that has been used. Reuse paper by placing bins next to the copiers and printers for easy reuse of single sided scanned paper. 3 R’s Reduce, Reuse and Recycle the Paper
- 19. How to Reducepaper usage in Home & Office? * Think twice before you print. * If you can forward, share or use the document digitally, do so instead. * If you have limited internet access use USB sticks. * Try to avoid printing single emails or brief texts. * Use cloud computing to store documents online, instead of printing them out on paper. * Instead of printing paperwork to sign them, sing documents digitally. * Recycle whatever paper you have, and make of it. * Halve your paper consumption by using both its sides.
- 20. * Scan yourdocuments and recycle the hard copies as well. * Buy recycled paper for you or your business * Always opt for reusable, or non-paper alternatives * Use cloth napkins and towels instead of paper ones * Use regular plates instead of paper ones Subscribe to online magazines or newspaper instead of their offline versions
- 21. Paper Collected FromHouseholds For Recycling Thousand Tonnes Last Update May,2011 Graph shows paper collected from households for recycling .in1999-2000 it was only 80 thousand tones but after 10 years in2009-2010 it is1250 thousand tones. it is maximum in year 2007-2008.
- 22. Some Organization aroundthe World which are going paperless and we should follow them: 1.Idea rebel: The digital agency which went digital 2.Young and Thompson: The law firm that met the brief 3.Dain insurance: insuring the future 4.Virginia cancer institute: curing the paper addiction 5.Cleveland department of public health: when government shows the way
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- 24. Student Profiling 1. StudentInformation 2. Parent Information 3. Student Documents (E-Filing) 4. Academic Information Online Admission 1. Online Admission Forms 2. Quotas & Reservations 3. Accept / Reject Authorizations 4. SMS and Email Updates
- 25. Fees & Installments 1.Configure Installments 2. Automatic Reminders 3. Bank Challans Parent Communication 1. SMS Inbox 2. Email Inbox
- 26. Library Management 1. BooksCatalogue 2. Books Issue and Return Live Chat Forums 1. Freedom of Location 2. Exchange of Ideas 3. Online Support
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