Create a message template in Product settings in Recruiter and Recruiter Lite

Last updated: 3 months ago

You can create message templates in LinkedIn Recruiter and LinkedIn Recruiter Lite to send messages to potential candidates without the need to recreate the same message.

You can create up to 500 templates in Product settings or when you compose a message to a candidate to share with other users on your contract.

To create a new message template in Product settings:

  1. Move your cursor over your profile picture at the upper right corner of your Recruiter homepage and select Product settings from the dropdown.

  2. Click Message templates on the left pane.

  3. Click Create new template.

  4. Enter your template name under Template name.

  5. Add a subject and message.

  6. Optional: Click the  Variables icon and select a variable that will populate in the subject line or message body when you send a message. You can select from the following variables:

    • {firstName}: The variable for the candidate’s first name
    • {lastName}: The variable for the candidate’s last name
    • {fullName}: The variable for the candidate’s full name

  7. Optional: You can manually enter the following job-post specific variables in the message template so they appear when you message a candidate from within a project. However, the variables will only populate in your message draft if there’s a job associated with the project.

    • {projectJobTitle}: The variable for the project’s job title (job post specific)
    • {projectCompany}: The variable for the company name (job post specific)
    • {projectLocation}: The variable for the project location (job post specific)
    • {jobPostLink}: The variable for the job post link (job post specific). Note: If the candidate is in a project with a closed job, the variable {jobPostLink} won't be available.

  8. Under Make this template visible to, select Only me or Anyone in my organization. Team members can access templates you’ve made visible to everyone.

  9. Click Save.

Your new template will appear in the Message templates page in Product settings and in the template dropdown when you compose a message.

Notes:

  • If an admin on your contract turns off automated follow-up messages, all associated templates, including 2-message templates, won't display under Product settings or while composing a message.
  • If a template is set to be visible to anyone in your organization, recruiters on your contract can touch up a message template using AI when they draft a message to a candidate. AI-Assisted Messages will incorporate relevant candidate information into the draft to create a personalized message. This feature is available when drafting initial recruiting outreach messages that use an English template with more than 300 characters. At this time, LinkedIn Recruiter Professional Services customers can only touch up a template in 1:1 messages, not bulk messages. Additionally, messages sent by Recruiter Professional Services customers will include a note indicating they are hiring on behalf of a client without naming the staffing firm.
  • You can delete a message template you own, but you can’t delete another user’s message template on your contract. Additionally, admins can view and delete message templates set to Anyone in my organization under the visibility settings; however, they cannot view or delete message templates set to Only me.

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