Process Improvement Workshops

Before trying to fix or improve a process, make sure you understand it clearly first: 🎯 Value Stream Mapping:VSM is a Lean tool that provides a visual representation of every step involved in delivering a product or service from raw material or request all the way to the customer. It includes both value-added and non-value-added activities, making it easier to pinpoint waste and delays in the flow.📈 Being process excellence, it is our duty to transform the ability to set meaningful improvement targets. For that, we go through four core steps—Current state mapping, Ideal State Mapping, Future State Mapping, and achieving the targeted goals by collective efforts.📍 Ideal State Mapping challenges teams to imagine processes free from waste and constraints. It’s a powerful second step in Value Stream Mapping (VSM)—after documenting the Current State, design an ideal workflow as if resources were unlimited.🚀 Future State Mapping is the bridge between reality and aspiration. It is the third step in VSM and provides a practical roadmap grounded in operational constraints. This process aligns improvement initiatives with critical quality requirements and supports Lean behaviours that: • Identify high-impact opportunities⚡️ • Eliminate non-value-added steps • Reengineer workflows to get closer to the ideal state⏰️ This approach doesn’t just improve processes—it builds a culture of data-driven decision-making, collaborative innovation, and operational agility. By going all through this, you just challenge the status quo by mapping an ideal state free of all constraints—not just what's realistic, but what's possible—and how did that vision influence the actual improvements Glimpses of two days VSM workshop of Fabric Division conducted by Process Excellence team under the supervision of miss Roshani Muhandiram which is lead by Sir Iqbal Nadeem who's exceptional vision and leadership thrive Excellence in every process. Key Projects highlighted after activity are: #UnlockingKnittingAndDyeingEfficienciesThroughCollaborationAndSystematiclntegration! #SteamLineTheWorkFlowByReducingNVA #SystematicAutoAllocation_ToNullifyManualWorkForce #ReversePlanningToMinimizeThelnventory #ImproveFTTbyimplementationOfBIQintheProcess #LeanTransformation #Processimprovement #VSM #LeanThinking #0perationalExcellence #Teamwork #Continuouslmprovement #Apparel #Interloop

Here are 5 tips to improve your workshops, so they don't end up as forgotten Post-It note garbage piles. (This also applies to digital whiteboards) Everyone gets super excited in workshops (if they are run well), however too often, after the excitement dies down, you find that nothing gets executed or worse the wrong solutions get put forward. My Tips: 1) Don’t treat your workshops as the "end all be all. The workshop is an activity to help you get diverse perspectives on your challenge, but you need to reflect, validate, and bring in evidence to be able to move your insights forward. You also need to triangulate data - and find patterns from other activities. 2) Work with a logic model and keep it close to all the activities you do. A logic model ensures you always follow a systematic flow, that logically connects your challenge (what you need to overcome) to your outcome (what you want to get) 3) Create each activity in the workshops with a purpose and think about what you want to learn from each person who is contributing. While you should make the workshops fun and engaging, the purpose is to ultimately gain insights, not to play with post-it notes. 4) Don’t get so excited with ideation that you forget who you are creating the solution for. Too often ideation is not tied to the outcome, behaviors, and drivers - so while you may come up with great solutions, they may not address what you really need to address. We are very strict in ideation (not in how, but in what) - which means we keep the participants true to the chosen behavior change strategies that were selected, and we keep the logic model present, so we always question if it still fits. 5) Don’t make decisions in the workshop with DOT voting. Instead, use scoring matrixes with more parameters that can help you think harder about what you are voting to move forward. - You need time to reflect, don't get excited and just make a choice -discuss and then decide. -Think impact, ease of change, and ease of measurement -Think spillover effects, acceptability, and equity These are just some of my tips from running many workshops - what would you like to add?

Improve long-term program success with one simple technique: retrospectives. A project’s success isn't just measured by the final deliverable—it’s about learning from every step of the process. One of the best ways to drive continuous improvement is by holding lessons learned workshops to reflect on what worked, what didn’t, and how to do better next time. Here are three practical steps to get the most out of these workshops: 𝗦𝗰𝗵𝗲𝗱𝘂𝗹𝗲 𝘁𝗵𝗲 𝗿𝗲𝘁𝗿𝗼 𝗿𝗶𝗴𝗵𝘁 𝗮𝗳𝘁𝗲𝗿 𝗽𝗿𝗼𝗷𝗲𝗰𝘁 𝗰𝗼𝗺𝗽𝗹𝗲𝘁𝗶𝗼𝗻: Don’t wait too long after the project wraps up. Fresh insights are critical, so gather the team while the project is still top of mind. 𝗖𝗿𝗲𝗮𝘁𝗲 𝗮 𝘀𝗮𝗳𝗲, 𝗼𝗽𝗲𝗻 𝗲𝗻𝘃𝗶𝗿𝗼𝗻𝗺𝗲𝗻𝘁: Encourage team members to be candid about challenges and successes. Set the tone for honest discussions by framing the workshop as a tool for learning, not blame. 𝗖𝗮𝘁𝗲𝗴𝗼𝗿𝗶𝘇𝗲 𝗶𝗻𝘀𝗶𝗴𝗵𝘁𝘀 𝗳𝗼𝗿 𝗮𝗰𝘁𝗶𝗼𝗻: Organize the feedback into actionable categories (e.g., communication, timeline, resources) and make sure key lessons are captured in a way that can influence future projects. Pro tip: Use these lessons learned when you kick off new projects. Incorporating past insights ensures you're not repeating mistakes and are continuously improving your processes. #ProgramMangement #LessonsLearned #ContinuousImprovement