Automation Scripts for Mailbox Management

🔎 Identify Non-Compliant Shared Mailboxes in Microsoft 365 using PowerShell. By default, sign-in is enabled for shared mailboxes, but this can pose security risks, especially since shared mailboxes are designed for multiple users. More importantly, allowing sign-in for unlicensed shared mailboxes violates Microsoft’s licensing terms. 𝗪𝗵𝘆 𝗱𝗼𝗲𝘀 𝘁𝗵𝗶𝘀 𝗺𝗮𝘁𝘁𝗲𝗿? Unlicensed shared mailboxes must have sign-in disabled in accordance with Microsoft’s licensing policies. Keeping sign-in enabled for unlicensed mailboxes is not compliant. 𝗛𝗼𝘄 𝘁𝗼 𝗮𝗱𝗱𝗿𝗲𝘀𝘀 𝘁𝗵𝗶𝘀? You can identify and resolve non-compliant shared mailboxes using either the Admin Center or PowerShell. However, there is no built-in method to quickly find these mailboxes. To make this easier, use the following PowerShell script to pinpoint non-compliant shared mailboxes and take appropriate actions to stay in compliance. 📌 Download the script: https://lnkd.in/gkDzB8Xa #Microsoft365 #O365reports #ExchangeOnline #PowerShell #Security #Sysadmin #M365admin #LicenseManagement #Compliance

🎯 𝐌𝐢𝐜𝐫𝐨𝐬𝐨𝐟𝐭 𝐆𝐫𝐚𝐩𝐡 𝐃𝐞𝐞𝐩 𝐃𝐢𝐯𝐞 𝐒𝐞𝐫𝐢𝐞𝐬 — 𝐏𝐚𝐫𝐭 7 — 𝐄𝐱𝐜𝐡𝐚𝐧𝐠𝐞 𝐎𝐧𝐥𝐢𝐧𝐞 🎯 I'm excited to share the final chapter of my MS Graph Deep Dive Series , Managing Exchange Online through Microsoft Graph PowerShell. I consider Exchange Online management the most critical topic for any IT professional working with Microsoft 365. Email and calendar automation are at the heart of business operations, making this guide essential. 📋 What's inside: ✅ Entra Id App Registration & Connection. ✅ Mailbox Management – List, configure, and update user mailboxes ✅ Email Management – Send, search, filter, and delete emails (plain text, HTML, attachments, CC/BCC) ✅ Mail Folders Management – Complete control over messaging folders ✅ Calendar Management – Create, update, and delete calendar events (meetings, all-day events) Every single code example has been tested and verified meticulously , so you can copy, paste, and implement with confidence. Whether you're a system administrator looking to automate daily tasks or a PowerShell developer building advanced solutions, this guide provides the practical tools you need. 👉 Want to learn more ? Check out the full article here! https://lnkd.in/e4Sum8wx 📖 If you missed the earlier parts: Part 1 — Connection : https://lnkd.in/eJ7FHej4 Part 2 — Users & Groups : https://lnkd.in/ec47vTct Part 3 — OneDrive : https://lnkd.in/eBSFfq7t Part 4 — SharePoint 1 : https://lnkd.in/eseV5AQK Part 5 — SharePoint 2 : https://lnkd.in/e2_ccneW Part 6 — Teams : https://lnkd.in/eAhB3KvG #MicrosoftGraph #ExchangeOnline #PowerShell #Microsoft365 #ITAutomation #CloudComputing #TechLeadership #SystemAdministration

Automate Email Handling from shared mailboxes with Python Ever found yourself buried under a pile of emails requesting files or information? (Sorry to everyone who hasn't received a response from me!) Wouldn't it be great if you could automate this process and save yourself some valuable time? In this post, I'll show you how to use Python to read incoming emails, search for a requested file in a directory, and send a response to the sender with the file attached. Here's a high-level overview of the steps involved: **Reading Emails with Python** We'll use the imaplib module in python to connect to an email server (e.g., Gmail, Outlook) and fetch the latest emails. (You'll need to share your login details for this, hence it's best to use a special purpose mailbox). We can then scan the email in python and look for specific keywords or patterns that indicate a file request. **Searching for Files** Once we've identified a file request, we'll use Python's os module to search through a specified directory and its subdirectories for the requested file. **Sending a Response** If the requested file is found, we'll use the smtplib module to send an email response to the original sender with the file attached. Attached is a simple example of how this can work, which should give you a good starting point for automating your email file requests using Python. To do this at scale requires care to ensure that security is maintained, but with Python's powerful libraries and some programming skills (supplemented by GPT or Claude), you can streamline tedious tasks like this and free up more time for higher-value work. If you found this post helpful or have any questions, feel free to leave a comment below!