How to Build a Delegation Framework for Teams

Built 3 companies to $200M. Here's what I learned about delegation: Most CEOs think they're bad at delegating. The real problem? They're delegating wrong. The hard truth: You're not protecting your team by doing everything.     You're: Burning yourself out Bottlenecking growth Breaking trust     Your team needs to feel valued, not protected. Here's my proven system:     1. The Mindset Shift I used to think:  "No one can do this as well as me." Reality check:  When I got a concussion and couldn't work, my team excelled.     They just needed space to step up.     2. The Success Formula Before delegating any task, define: • What does success look like? • What's the deadline? • What resources are needed? • How will we measure results?     Clarity creates confidence.     3. The Communication Machine Create clear channels: • Slack = company chatter • Notion = project discussions • Email = external only • Weekly memos = alignment     No one-off conversations about projects. No decisions in DMs.     4. The Trust Test Ask yourself: "Would I pay someone $1M/year to do what I'm doing right now?" If not, why are YOU doing it? Your job is to: • Set vision • Build systems • Lead strategy • Make key decisions Delegate everything else.     5. The Weekly Ritual Every Friday, ask: • What did I do this week that someone else could do? • What meetings could I skip? • Where am I the bottleneck? • What systems need building?     Then take action.     6. The Team Power-Up Your team needs to know: • Where we're going • Why it matters • How they contribute • What success looks like     Give them this clarity, and they'll surprise you. The Final Truth: A CEO doing $10/hour tasks is a $10/hour CEO. Your company needs you operating at your highest level. Delegation isn't about doing less. It's about focusing on what matters most.   ♻️ Repost to help a leader in your network  🔔 Follow Christine Carrillo for more

“I know I need to delegate more, but some things are too complex to hand off.” Sound familiar? This mindset keeps many founders stuck in the weeds instead of leading strategically. Let me share a practical framework I use with clients: The Delegation Staircase. It transforms overwhelming handoffs into manageable steps: Step 1: Let them shadow you • You do the task while they observe • Debrief afterward to share your thinking process • Build understanding through observation Step 2: They observe and explain • They watch you again • This time, they explain your rationale • They articulate why you made specific decisions, and you provide feedback Step 3: They do, you debrief • They perform the task • You review together • You provide feedback on what you might have done differently Step 4: They take ownership • They handle the task independently • Optional: You give final approval before delivery • Gradually remove the approval step based on competence The key? You don't have to jump straight to full delegation. Each step builds confidence - both yours and theirs. This approach has helped dozens of founders successfully delegate complex tasks, from board presentations to client strategies. What else has helped you delegate complex tasks? Or what other delegation challenges do you have? #StartupLeadership #Delegation #LeadershipDevelopment #ExecutiveCoaching

Most founders suck at delegating to remote teams. They either micromanage every detail or throw work at people and pray something good happens. Here's the framework that fixes both problems: The CLEAR Method: Context - Tell them WHY this matters. Not just what to do, but why it moves the needle. Limitations - Set the boundaries upfront. Budget, timeline, scope. No surprises. Expectations - Paint the picture of what success looks like. Be specific about deliverables. Accountability - When do we check in? How do we measure progress? Set the rhythm. Results - What outcome are we driving toward? Keep everyone focused on the end game. One of our Pearl clients used this framework and went from constant firefighting to having his remote team operate like a well-oiled machine. The breakthrough? He stopped assuming people could read his mind and started being obsessive about clarity. We drill this into every placement because remote work amplifies everything. Clear communication becomes crystal clear execution. Vague instructions become expensive mistakes. Most founders think remote delegation means losing control. Wrong. It means being so clear about what you want that people can execute without you breathing down their necks. Stop being the bottleneck. Start being the blueprint. #startups #entrepreneurship #leanstartups #leadership #hiring #recruiting

Stop doing $10/hour tasks when you're worth $1,000/hour. Here's how Fortune 500 CEOs delegate. The reality? You can't scale by doing everything yourself. At some point, being the bottleneck becomes too expensive. Here's what effective delegation unlocks: ↳ Time for high-value strategic decisions ↳ A culture of trust and ownership ↳ Faster results with fewer bottlenecks It's not about passing tasks. It's about building a system that multiplies your impact. Here are 7 frameworks Fortune 500 CEOs use to delegate and scale: 1/ RACI Matrix ↳ Define clear roles: Responsible, Accountable, Consulted, Informed ↳ End confusion about who owns what 2/ SMART Goals ↳ Turn vague ideas into actionable plans ↳ Create crystal-clear expectations 3/ Task-Relevant Maturity ↳ Match your leadership style to team readiness ↳ Give support where needed, freedom where earned 4/ Pareto Principle ↳ Focus on the vital 20% driving 80% of results ↳ Stop wasting time on low-impact tasks 5/ Five Levels of Delegation ↳ Scale authority from basic tasks to full ownership ↳ Build trust systematically 6/ DELEGATE Model ↳ Follow a proven step-by-step process ↳ Handle even complex handoffs smoothly 7/ Why-What-How Framework ↳ Align on purpose, strategy, and execution ↳ Perfect for high-stakes initiatives Remember: Every hour spent on $10/hour tasks Is an hour stolen from $1,000/hour decisions. Which framework resonates most with you? ♻️ Share this to help other leaders scale And follow Mariya Valeva for more