This script is designed to guide a mentorEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. through the process of onboarding a new WordPress Student Club co-representative, ensuring they understand their role, site, and resources.

Initial Setup and Access Verification

Objective: Confirm the co-representative’s identity, gather necessary information, and ensure they have site access.

• Welcome & Role Introduction:
  • Welcome the student co-representative to the WordPress Student Club community.
  • Explain their vital role in fostering a sustainable and inclusive learning environment on campus.
• Verify Site Access & Role:
  • Confirm: That the student has been added to the club site with the Editor role. (This allows them to create and manage content, including pages, posts, and events).
  • Confirm: That the sponsoring Faculty Member and original Campus Connect Event Organizer (if applicable) hold the Admin role for administrative support.
  • Action: Have the student log in to the club site to visually verify access.

How to Use Your Student Club Website

Objective: Train the co-representative on the club site’s function and key tools.

• Site as the Central Hub:
  • Explain that the site is the central hub for the on-campus community for managing events and sharing information.
• Content Management (Editor Role):
  • Explain that as an Editor, they can create and manage pages, posts, and events.
  • Tip: Show them how to draft and publish a simple “Club Update” post.
• Managing Events with GatherPress:
  • Explain that GatherPress is enabled by default for creating and publishing on-campus events (meetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook., workshops, training sessions).
  • Action: Walk them through the event creation tools to publish details, schedule, and registration information.
• Sharing Content Strategy:
  • Review the importance of using the site to share:
    • Club updates.
    • Recaps of past events.
    • Helpful WordPress tips and resources for members.

How to Engage Members

Objective: Impart best practices for building a successful and active club.

• Host Regular Events:
  • Emphasize organizing consistent events (meetups, workshops, training) as the key to sustained engagement.
• Foster a Learning Environment:
  • Encourage creating an environment that promotes skill development through workshops, tutorials, and collaborative projects.
  • Resource: Direct members to official Learn WordPress resources for structured training materials if required.
  • Action: Discuss a plan for sharing knowledge, tips, and resources (articles, plugins, themes) with members.
• Promote Collaboration & Networking:
  • Stress the importance of students collaborating on projects, networking with each other, and connecting with local professionals in the broader WordPress community.
• Inclusivity & Welcoming:
  • Reiterate the need for a cost-free, open and welcoming club environment for all students, regardless of their current skill level or background.
• Provide Leadership Opportunities:
  • Suggest offering members a chance to take on roles (e.g., workshop lead, social media manager) to grow ownership.
• Engage with the Broader Community:
  • Encourage students to participate in the wider WordPress ecosystem (contributing to WordPress.orgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org/, attending local meetups, WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They’re one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. attendance).

How to Receive Help from WordPress Community Members

Objective: Ensure the co-representative knows where to go for support.

• Join the #campusconnect SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. Channel:
  • Explain that this is the primary way to get immediate support from WordPress Community team members and other organizers.
  • The channel is for questions about logistics, budgeting, local sponsors, certificates, and more.
  • Action: Have the student confirm they have joined the official WordPress.org Slack and the #campusconnect & #student-clubs channels.
• Connect with Your Local WordPress MeetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. Group:
  • Advise them to reach out to the local meetup group for mentorship, potential guest speakers, and resources.
• Adhere to the Code of ConductCode of Conduct “A code of conduct is a set of rules outlining the norms, rules, and responsibilities or proper practices of an individual party.” – Wikipedia:
  • Confirm that the co-representative understands all club activities must adhere to the WordPress Community Code of Conduct.
• Further Information:
  • Direct them to the official handbook page for detailed information on the Student Clubs and the Campus Connect program: WordPress Campus Connect – Student Clubs.